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When office technology needs an upgrade, there’s usually a good reason.
Whether that reason is related to functionality, security or costs, the end result of an upgrade is technology that better fits your needs.
In this post, we break down the top four reasons most offices decide to upgrade to a new office copy machine or printer.
When it’s time for a new office copier or printer, you want equipment that is cost-effective, secure and does what you need it to do. Here are the primary reasons we see clients upgrade:
There can be any number of reasons why what you have doesn’t match what you need, including:
There does come a time when a printer is too old to maintain anymore. This usually happens after the manufacturer no longer makes parts for the machine. A service and repair partner like Loffler will continue to service it for a time, until we run out of parts, too, and can’t fix it anymore. At that point, you need to upgrade. We’ve seen offices run copy machines for 10 to 15 years, and while the technology is by no means state-of-the-art, it gets the job done. If that’s you, great! But when the machine really doesn’t work anymore, and no one can service it, it’s time for an upgrade.
Security concerns for an office copier or printer can come from two origins: First, if a machine is connected to your network, it's an endpoint that needs to be secured against malicious actors trying to gain access to your systems. Some printers come enabled with cybersecurity software to make them more secure against hackers. Second, if you print confidential documents, you don’t want them to land in the output tray where anyone can see them. Follow-me-print solutions make it so that in the office or at home, you can print from anywhere and release documents at the printer when you’re present. The same software also gives you the ability to track what’s been printed to bill individual users or business units. With an increase in home office printers and an ever-present need to track printing across multiple locations, tracking abilities are an attractive upgrade for business managers.
You usually have the option to buy or lease your copy machine. Many copier leases run for three, four or five years. Once that lease ends, you may be able to continue paying for the equipment in monthly installments, but a lot of times it makes sense to upgrade and take on a new lease payment while taking advantage of new features.
The Loffler team works hard to help organizations find technology solutions that fit their needs and budget. We proudly offer print and copy options from Canon, Konica Minolta, Xerox, and HP. Learn more and contact us to begin your upgrade today:
Learn About Copiers and Printers at Loffler
Read More: How Much Does an Office Copy Machine or Printer Cost?
Jessica has been working for Loffler since 2013. She started in a business development role right out of college and was promoted into an outside sales territory about one year later. Jessica loves taking care of her clients in a fast-paced and cutting-edge industry where there’s always something new to learn. In her free time, Jessica spends a lot of time outdoors with her two very large dogs, and she and her husband are busy preparing for the birth of their first baby.
1101 East 78th Street
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Bloomington, MN 55420
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