In a world where time and resources are the currency of success, staying ahead demands more than just innovation – it requires a revolution. Enter workflow automation, the game-changing solution that's poised to reshape how organizations operate.
Manual workflows, often associated with errors, delays and inefficiencies, can hinder an organization's growth and productivity. In the new wave of intelligent automation, a solution has arrived.
But why should you care about this digital transformation? In this blog, we’ll reveal the top seven benefits of workflow automation and its potential to revolutionize how you manage enterprise content.
What is Workflow Automation?
Workflow automation, in essence, revolutionizes traditional manual processes by infusing them with intelligence and the power of AI. It's the art of seamlessly integrating technology to enhance organizational efficiency.
By automating what was once manual, we propel our operations into a realm of streamlined productivity, where tasks are completed with greater precision and at an accelerated pace.
Better yet, every organization and industry can benefit from process automation!
Here’s a great example.
In a recent discussion with a specialized real estate legal firm, we demonstrated the transformative potential of workflow automation. While they initially had reservations about changing their established processes, a shift in perspective occurred when we delved into their paper-based documentation practices. We introduced our electronic forms platform, enabling seamless digital form filling and DocuSign integration. This not only accelerated their document handling but also allowed for swift extraction and processing of vital information.
The result? What once took days to accomplish now could be achieved in a matter of hours. This showcases how workflow automation has the power to revolutionize operations.
The 7 Crucial Benefits of Workflow Automation
Now that we have a clear understanding of what workflow automation entails, let's explore the myriad benefits it brings to businesses across industries. Here are the top seven advantages that make workflow automation an indispensable tool for modern organizations:
1. Streamlined Processes
Automation untangles the maze of manual processes. Workflows become seamless and predictable as projects glide effortlessly from one stage to another. This transparency not only accelerates operations but also nurtures collaboration and accountability, building a foundation for optimized productivity.
Saved time also means saved money!
2. Reduced Manual Data Entry Tasks
Workflow automation liberates employees from mundane tasks like data entry and paperwork. This solution offers higher straight-through processing (STP) to minimize the need for knowledge workers to manually process data.
By automating these routine processes, teams can focus on higher-value work, fostering innovation and strategic thinking.
3. More Efficient Labor Pool
The benefit of decreased manual data entry tasks translates to a more efficient workforce, especially in industries like accounting, where hiring full-time or part-time staff can be challenging.
With automation, existing team members can handle the workload more effectively. This not only maximizes productivity but also ensures that no critical tasks fall through the cracks.
By implementing automation, businesses can seamlessly bridge gaps in their workforce and optimize their operations.
4. Parallel Processing
Imagine tasks progressing concurrently – a reality offered by workflow automation. With parallel processing, multiple tasks unfold simultaneously, slashing waiting times and boosting the overall pace of operations.
This innovation empowers organizations to make agile decisions and achieve faster turnarounds.
5. Minimized Error-Related Expenses
Human errors can be both time-consuming and expensive to rectify. Automation substantially reduces the risk of errors in manual tasks, resulting in fewer costly mistakes. It also allows organizations to become more compliant.
This avoidance of errors translates to saved resources that would otherwise be spent on corrections.
6. Accommodating Increased Data Volumes
An advantage of workflow automation is its ability to handle the surge in data volumes.
In fact, IDC (International Data Corporation) reports that by 2025, global data is projected to surpass a staggering 175 zettabytes, much of which resides in emails, text, PDFs, and scanned documents.
This abundance of unstructured and semi-structured data can be transformed into organized, actionable information. This means that automation can seamlessly integrate with various document-centric business processes, streamlining operations and propelling digital transformation.
7. Accessible and Organized Centralized Storage
Centralized digital repositories are particularly important for scenarios like remote work and disaster recovery.
This means employees can easily access data even when they're outside the organization. Additionally, automation can seamlessly integrate with cloud infrastructure, aligning with a modern workplace approach.
By automating workflows and manual processes, businesses can ensure that their operations remain efficient and effective, regardless of their work environment or unexpected circumstances.
Navigating the Path to Workflow Automation Success
Implementing workflow automation can be a game-changer for organizations, but it's not without its challenges. There's often a concern about job elimination due to automation.
However, the landscape is shifting.
The newer generation entering the workforce is increasingly inclined towards meaningful tasks, rather than repetitive data entry. They're welcoming technology as a means to enhance productivity.
When it comes to implementation, it's essential to proceed thoughtfully. Starting with a focused approach and targeting areas with the highest potential for improvement can pave the way for a smoother transition. It's crucial to stick to the defined scope of work to avoid the project becoming unwieldy.
Next, effective project management and clear communication are crucial.
Along with our dedicated team at Loffler guiding you every step of the way, a dedicated project manager plays a pivotal role. It's not uncommon for integration with existing systems to be a potential holdup. This requires careful planning and execution to ensure seamless data flow between systems.
Lastly, recognizing that implementing workflow automation may necessitate juggling existing responsibilities is essential. Balancing day-to-day tasks with the integration process requires a commitment to the end goal – a more efficient, streamlined workflow that ultimately saves time and resources.
Rest assured, our team is here to support you, making sure that your workflow automation journey is a collaborative and successful one.
Is It Time to Automate Your Workflows?
It's evident that the landscape of technology has evolved, becoming more accessible and manageable than ever before. The apprehension surrounding its implementation has subsided, making it a viable option for organizations of all sizes.
Streamlined processes, reduced errors and enhanced collaboration can save time, resources and costs, ultimately leading to improved productivity and profitability.
If you’re unsure how workflow automation can enhance your organization, connect with a Loffler expert today to ask questions, learn more and kickstart your workflow transformation!
With all these benefits, embracing automation for enterprise content management is no longer an option – it’s a strategic move that shapes the future of success.
Jeff King is the Sr. Director of Intelligent Automation at Loffler Companies. He’s been with the company since 2006, delivering a high level of value to clients with his consultative approach to digital transformation, business process automation, content intelligence, security, managed print services and project management. In his free time Jeff enjoys fitness, traveling and spending time with his family.