Originally Published August 2019
Updated September 2023
Your organization needs to focus on activities that grow and strengthen your mission.
Meanwhile, critical office support, print and mail functions often don’t receive the focus or expertise they deserve. Too much time spent on these support roles can overwhelm and distract from your mission.
Should you consult a staffing agency to find employees to handle these tasks? Or should you consider an alternative?
In today’s blog, we explore how opting for alternative staffing solutions, like managed on-site services, can enable you to concentrate on your core strengths more effectively.
An Alternative to a Staffing Agency
Managed on-site services, often referred to as Facilities Management (FM), source, hire, train and manage support employees and teams for your organization. These employees complete critical business functions, giving you the time to focus on the work that grows your mission and business, while providing you with the most efficient and cost-effective workforce possible.
Managed on-site services are an alternative to a staffing agency and are particularly beneficial to organizations requiring assistance in managing:
Organizations needing document management, scanning, receptionists and other office services can also utilize managed on-site services.
Five Reasons to Invest in Managed On-Site Services
In a dynamic business landscape, embracing managed on-site services can provide a competitive edge.
From enhanced productivity to streamlined operations, here are five advantages that come with integrating these strategic solutions:
1. Unload the Burden of Finding and Retaining Employees
By outsourcing specific functions to experienced service providers, companies can bypass the time-consuming and often costly process of talent acquisition.
This approach not only frees up valuable internal resources, but also ensures access to skilled professionals without the stress of turnover or training.
Organizations everywhere need people to answer phones, run their copy centers, work in the mail room, etc. They need more than warm bodies to fill these jobs; they need competent workers to get the job done in a consistent and quality manner.
If your organization is having trouble hiring, consider adding Loffler’s Managed On-Site Services to your mix. We take care of everything, from hiring, training, benefits and payroll, which takes the burden off your HR department.
2. Find More Time for What You Do Best
Utilizing the expertise of an alternative staffing agency for managed on-site services streamlines your operations significantly.
These agencies take charge of training and supervising support employees, alleviating the burden of employee management from your responsibilities. A reliable managed on-site services company ensures consistent visits by skilled managers to both employees and clients, fostering an environment of success.
Furthermore, the benefits extend to planned and unplanned employee absences. With managed on-site services, proficient backups are readily available to seamlessly step in, eliminating productivity gaps caused by sick leaves or other unforeseen situations.
This approach ensures your team remains fully functional without the disruptions caused by staff shortages.
By entrusting the management of support employees to a dedicated alternative staffing agency, you unlock more time to concentrate on your core competencies. This strategic outsourcing empowers your organization to enhance efficiency and drive growth without compromising operational excellence.
3. Have a Long-Term Office Support Solution
Individuals contemplate engaging managed on-site services with a focus on long-tern objectives, forming partnerships with providers for durations spanning three to five years. This approach fosters a steady level of excellence in the executed tasks.
Managed on-site services yield advantages and establish a clear career trajectory for staff members. These employees are not temporary, so they’re not viewed by the offices in which they work as temps.
Instead, the employees are part of a long-term office support solution and become part of the family, fitting in with the culture of your organization.
4. Gain Help to Handle the Little Things
Managed on-site services take care of the back office. Who handles the little things at your workplace? Who sets up new UPS accounts? Who makes sure priority mail doesn't get mixed up? Who takes care of printing? Does coffee just magically refill itself? Who welcomes and directs clients upon arrival?
With managed on-site services, these tasks just get done. Managed on-site service employees take care of everything that happens in the background.
5. Access Office and Production Services Expertise
Beyond the capabilities of any individual employee, managed on-site services help you access expertise in overall business processes as a gateway to every other offering a managed on-site services provider offers.
This expertise from certified specialists can include:
- Document Printing and Production
- Mail Room Management
- Records and Document Management
- Office Services and Hospitality
- Printer Fleet Management
- Legal Document Services
- Scanning Services
- Graphic Design Services
- And more!
They provide these services for dozens of other organizations and can apply best practices to yours. This expertise should provide you with business process improvements, costs savings and cost avoidance.
Managed on-site services are designed to take care of long-term support staffing needs and provide a flexible alternative to a staffing agency, providing assistance wherever they can. Both have a potential place in your organization. Consider your needs and the best fit for you.
Brett is the VP of Loffler Management Solutions (LMS) at Loffler Companies. He has worked in the business services industry for 20+ years. Brett works with clients to help manage non-core activities and streamline processes to ensure maximum efficiencies. In his spare time, he enjoys embarrassing his three teenage children. Activities that fall into the category of embarrassing can include (but are certainly not limited to) walking, speaking, chewing too loudly and breathing. When not embarrassing his children, he also enjoys running, reading, traveling, trying new restaurants (code for he likes to eat) and doing volunteer work. He will also admit to long periods of sloth usually involving Netflix.